Although there is no standard layout for a self-review document, students are advised to refer to the Requirements for the Student Self-Review Document as a general guide, alongside the following two sections (Six-month Self-Review and Annual Self-Review). The student must submit the progress report to the thesis supervisor by submitting a Service Request in the Candidate Center accessible through uoZone. The student can, within a period of two weeks after receiving the statement from the examination, apply once for a re-examination.

The report form is designed to identify any matters of concern which need to be addressed and commentary should be provided in the appropriate areas or in the meeting minutes (if these are being kept). PO Box 56 Where problems are identified, these should be signalled in the report, together with measures to rectify them.

Please use the scale below to assess the following: 2. If there is disagreement about the report, this should be raised with the Dean or Manager of the Graduate Research School. The production of the self-review is the responsibility of the candidate.

The completion of the PhD Progress Report Form in eVision on the basis of the discussion, which is then printed and sent to the appropriate authorities for endorsement and is uploaded to the candidate's file on eVision by the Doctoral Office once the report is approved by the Dean of the Graduate Research School. If the student is enrolled as a PhD student without a Master’s degree, and he or she fails the qualifying examination, the PhD student can still enter for his or her Master´s degree, although the failed qualifying examination counts as one examination attempt. Feedback is strictly confidential - the Dean or Manager will not contact supervisors or departments without the express permission of the candidate concerned.

This is an online report fully registered in OASIS. A PhD thesis does not need to be worthy of a Nobel prize. For students enrolled with an MSc degree: no later than 1½ years after enrolment. If the student does not have an MSc degree, the external examiner must be a member of the Danish national body of external examiners). If the PhD student decides to terminate the PhD studies before sitting the qualifying examination.
The self-review need not be overly long. Email gradresearch@otago.ac.nz, Professional development, workshops & events, Requirements for the Student Self-Review Document, The process should provide a stimulus for honest dialogue between the candidate, supervisors and the department; and, The process should encourage candidates to conduct a careful and regular review of their achievements and to set goals for the next phase of research; and. The student has two weeks to complete these questions and upload the documents. Understanding the problem is usually the first big hurdle with PhD research. It is not meant to be a polished dissertation, mini-master’s thesis or similar. Progress monitoring. (SIX MONTHLY) Ph.D PROGRESS REPORT FORM From _____To _____ 1.Name of the Research Scholar: 2.Name of the Supervisor/ co Supervisor (if applicable): 3.Title of the Research Topic (indicate if provisional): 4.Date of Registration: 5.Time period for which the progress report is being submitted: 6.Name of the Scholarships received: 7. Both PhD and Master’s thesis students must submit regular progress reports. Furthermore, the qualifying examination serves the following purposes: Below you can find more info on the typical questions related to the qualifying exam. The progress reporting system employed at Otago is based on three major principles: Progress reports are used for the following purposes: It is particularly important that the reporting process be used as a means of determining the adequacy of supervision and support. Within the first 6-8 months of registration, the student and supervisor are each asked to complete an initial questionnaire, as well as a Scientific Progress Report (including providing a projected timeplan of the project). (b) Once confirmation has been granted, progress reports signed by the candidate, supervisors and Head of Department shall be submitted annually. If the panel feels that confirmation of the candidacy is seriously in question, the candidate should be advised of this at the first opportunity (ideally, this would be at the time of the six-month report) and alternative options (such as termination of candidacy or enrolment for a Master's degree) outlined. (c) If an unsatisfactory report is received, the Senate may, after appropriate consultation, terminate the candidacy. Moreover, if there are any supervisory issues that have been raised for discussion from the pre-meetings, these should be openly discussed. Supervisors and candidates are also advised to retain a copy for their records. This report consists of a section on the research itself and a section on activities that are part of the Doctoral Training Programme.

Between 1 April until 30 June each PhD student has to upload and submit the annual progress report. Progress reports are due at the following intervals: six monthly until confirmation, and then annually thereafter until the submission of the thesis or termination of candidature. If there are issues with supervision, the Convener should negotiate with the candidate (or supervisors) which, if any, aspects will be raised in the formal meeting and by whom, or whether the matter will be taken up with the Head of Department, a Postgraduate Co-ordinator, an Associate Dean or with the Manager or Dean of the Graduate Research School. For students who have already written or drafted manuscripts for publication, reuse of such material is permitted. Through a progress report and an oral examination, the PhD student must demonstrate solid progress on the research project, present an ambitious and realistic plan for Part B of the PhD study programme and show an ability to communicate scientific work. Minutes may also be taken of the meeting, which are then uploaded in eVision as a record of the meeting. We recommend that the student advises the supervisor/convenor as soon as they have uploaded their self-review preferably at least a week ahead of the planned meeting time. The panel is comprised of the supervisors (or the supervisor and the Departmental Advisory Committee) and the meeting Convener. It should be a summary of work and may be augmented by appendices containing more detail.
If the panel members have any doubts about the candidate's performance in any area of their work, these should be raised courteously and frankly. If the PhD student does not apply for re-examination, the enrolment as a PhD student will be cancelled by the end of the month in which the examination was held. Every PhD Student must report their progress in their Annual Progress Report during April-May-June of every year. This is a very important stage, since the candidate may feel unable to raise or admit to issues of supervision with their supervisors are present. To support recommendations regarding confirmation of candidature (The first year), To ensure that the project is properly "on track", particularly with regard to the planned completion date, To identify any problems inhibiting the progress of the PhD, To indicate any changes to the project or its academic support (such as changes of title, changes of supervision, etc), To support recommendations regarding the tenure of scholarships, To discuss career pathways and professional development opportunities. Work on the progress report and preparation of the presentation should not take more than 2-4 weeks. Note that the date of subsequent meetings is usually set by the entry of the progress report into eVision. At that stage, the student receives an alert in their eVision portal to complete their section and the self-review, and if it is their first progress report they should also complete the student-supervisor agreement. The supervisor(s) and the Doctoral Advisory Committee members evaluate this report at the end of each year. A 30 page progress report submitted three weeks prior to the oral exam. The exam concludes Part A of the PhD study programme, and must be passed in order to continue on Part B of the programme. All self-reviews for annual reports should take the preceding report as a point of reference. Fax 64 3 479 5650 Only then, you will be able to re-enrol online, simultaneously for the doctorate and the DTP, through OASIS. Contents: Detailed account of methods, results and conclusions so far. If the PhD student does not pass the re-examination, the enrolment will be cancelled at the end of the month in which the re-examination was held.

Every PhD Student must report their progress in their Annual Progress Report during April-May-June of every year. If there is a delay in entering this report, subsequent meetings will be delayed.

Ordinarily, a self-review should be completed and uploaded to eVision by the candidate within two weeks of receipt of the eVision reminder. Dunedin 9054 The progress reporting procedure is initiated by eVision reminders that are sent to the Primary supervisor and departmental administrator nine weeks prior to the reporting period. In such cases, a candidate or a supervisor may make a personal written statement relating to a progress report. If at six months, work at the expected doctoral standard looks unlikely, a plan of work should be devised to write-up research in a format that could be considered for a lesser degree (e.g., Masters or Postgraduate Diploma) and the candidate may be placed 'Under Review'. The progress report is a monitoring tool that helps you to reflect on your progress, and helps your supervisor(s) and Doctoral Advisory Committee to evaluate the work you have done and the direction you have taken with your research. Decides if the exam has been passed/failed, Writes a brief (1 page) statement containing, Description and assessment of progress report, Assessment of oral presentation, discussion, and plan for completion, If the PhD student does not pass the examination.

You progress report will be read through at the department/faculty of the PhD candidate. (a) While a candidate is provisionally admitted to the degree programme, progress reports signed by the candidate, supervisor(s), Head of Department and Pro-Vice-Chancellor shall be submitted at six-monthly intervals from the date of initial admission. The timing of all progress reports is calculated from the date of admission to the programme. New Zealand, Tel 64 3 479 3077 The process should provide opportunity to discuss career plans and relevant professional development opportunities. The progress report is a report on the progress so far. The supplementary material must not contribute to the assessment of the progress report but solely serve as documentation for the results presented in the progress report. If you did have a GA this past academic year, please list your GA supervisor(s) and list the projects, publications, and presentations you completed this past year or are currently in progress/upcoming. Once you have submitted, your supervisor will need to approve your progress report and the Doctoral Schools Coordination Unit will check whether all requirements to your curriculum have been fulfilled. The candidate and supervisor should be consulted on this matter before the Convener is finalised.


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