Back-end refers to the stuff that users don’t see when they visit a website. If the client has provided pre-qualification documents, make sure that The cover page for an RFT is the equivalent of a book cover for a novel. Your tender preparation process should always include some creative We know that this is a full-time job because our team of Opportunity Trackers do this daily. Take your time, triple-check everything and most importantly, have someone else check your work. Let’s say you are a cleaning company, your approach to working may often be hands-on, and words may not just naturally flow when it comes to writing your approaches. client's needs. Adherence to best practices, the use of new technology to create and track RFTs, and reliance on proven templates, are all necessary ingredients for a winning “RFT mix”. Because RFTs are most commonly used in government or public-sector areas, there are often strict legal requirements regarding openness and impartiality. Non-Disclosure Agreement (NDA)

For example, consider a care company looking to deliver care services to young adults. The Team that will Execute the Tender

Request for tender. Most people who see them for the first time feel the same. Preparation of tender documents can often be difficult and time-consuming, even for those with years of experience in tender preparation and Bid Management.

As well as a costed and detailed return relating to your work, there are additional supporting documents that you should request as part of the tender return from your contractors. Planning ahead involves preparing all supporting documents such as policies and procedures, case studies and accreditations. Our portals were designed to save your business time and resources when finding tendering opportunities.

Construction Tenders

Include contact details (preferably to individual people rather than departments) for this very reason. Every tender is different, and every buyer has different requirements.

As part of our Hudson Discover offering, we operate the following 11 sector-specific tendering portals:

these include: Here, buyers are looking at your team.

Anything less than three weeks is, in my view, inviting a heavily caveated tender return that will then require four more weeks of negotiation to get right. All rights reserved. Winning Supplier Negotiations: What a lot of businesses overlook when tendering is forward planning. If the contractors have made certain items provisional, you need to check that they have allowed the same amount of money for a true comparison between them at this stage.

You might be wondering whether a more concise request for quotation (RFQ) or a more generic, early-stage request for information (RFI) is more appropriate. We understand that pre-empting, compiling and branding these documents can drain resources.


The RFP process is usually much less open than the request for tender process, as businesses may choose to send an RFP to a pre-selected list of vendors and are not restricted in forming their own evaluation process. Breaking down large tenders and tackling them bits at a time can be the best way to effectively prepare your tender documents.

Depending on your company size and in-house capabilities, creating these documents to a high standard might not be possible. A big advantage to including a terms and conditions document into a tender is that the information is not confidential, it can be handed out freely to other job requests, and it outlines the general framework for how you and your company operate to complete a job. From here, they can create the necessary corporate literature that you will need.

The art of delegation can be key when tackling large pieces of work. Developing detailed case studies involves teamwork, especially when it comes down to technical work that involved multiple elements of your organisation working together.

If the answer to these questions is ‘yes’, then this blog is for you.

This means that they want to assess your processes for managing certain circumstances that may arise during the contract period.

Already tendering for work, but don’t have the required documents to be successful.

There's a lot of overlap between these terms, and it’s common for people to use them interchangeably. I would caution against setting too short a timescale and remember the tendering process is affected by several factors: When looking properly at your tender returns, it makes sense to create a spreadsheet to compare each price. We advise spending time on preparing these CVs and trying to keep the style (both branding and language) consistent. Evidence is always vital in tendering, especially when you are submitting responses for technical work. Once you have identified the opportunity you would like to bid for, our Bid Consultants can write your tender responses. The service you are delivering will also influence the documents that the buyers require. One useful way of understanding an RFT is as a document that sits between a request for proposal, which is much broader in scope, and a request for quotation, which is highly specific. Any exclusions from the tender, ie items which are not included in the bid. "articleSection" : "Insight", This gives the client confidence in your capabilities. your capabilities. Upload your PQQ or tender document to get a fast and fair, no obligation fixed fee quote. A request for proposal is a document sent to suppliers (or made available on a public platform) requesting proposals for a project to be submitted. Cut through the noise and dive deep on a specific topic with one of our curated content hubs. Tender documents, therefore, are an integral part of the tendering process. 6.

Are you a supplier, seeking to grow your business?

Below are steps you can take to ensure expert preparation of your tender documents. You can take the contract sum analysis that your contractors will have completed, and use this as a basis for accurate comparison. follows: 1. Client Need

Letter of Agreement. Protect your intellectual property with a Non-Disclosure Agreement (NDA). Hudson Succeed are a team of multi-disciplinary Bid Consultants. However, if you have any further questions or require support with your tender preparation, please get in touch. Tender Ready was created to support businesses who are: Through our Tender Ready package, our Bid Consultants will help you establish the contracts that you should be bidding for. Providing evidence helps the buyer to assess this in a measurable way. 4. The best piece of advice when it comes to the preparation of tender documents is to plan. During this time, we have seen the vast majority of buyers ask for relevant case studies. Be Creative Your tender preparation process should always include some creative ideas and alternative solutions including those relating to their future costs of maintenance and staffing. The tenders you create are likely to be long, complex and include many different elements. Explain who you are and where the project fits into your broader mission and activities. This can be done prior to finding the exact tender that you would like to bid for.

Do not rely on your model answers if they are not relevant, and do not just copy and paste responses from your bid library. Sometimes, buyers will refer to their specification as ‘the tender documents’.

However, if you are new to tendering, there are a few things that you should know about how to prepare your tender documents.

They search thousands of sources and upload new tenders to the relevant portals.

Here, buyers are looking at your team.

Prepare an executive summary of your bid and explain why it answers the Factoring in design work when responding to tenders can be essential to seeing success, particularly if the buyer is looking for a creative solution to their requirement. Why? Tender documents might include: A letter of invitation to tender ; The form of tender (formal acknowledgement that the supplier understands and accepts the terms of conditions of the... Preliminaries (providing a description of the project, allowing the supplier to assess …

explain better than words. For example, if you are a creative company who are responding to a tender for content development for a website, the buyer will be looking for a creative and attractive response that gives them a taste of your company’s ability to meet their demands. Who Really Wins & Why? Once these prices are back and the contractor has measured and understood all their direct works, they will collate the price. 5 hours left at this price! RFTs are more commonly created and used by the government or government-funded bodies and departments; however, there may be added legal strictures and guidelines that need to be followed.
Examples and Templates, instructions about how to write an invoice, 5 ways to increase the close rate of your proposal, What Is a Boilerplate? Step-by-step guide to tender. "name" : "Hudson" tender. Suppliers may need to get in touch for clarification or for further information. In some cases even the smallest error is enough for the contracting authority to fail your company. Smart apps, which enable businesses to create completely paperless workflows, can save significant amounts of time and resources while simultaneously improving open and acceptance rates for RFTs. "articleBody" : "How to prepare a tender document

However, that is not to say the right one won’t come up some point in the future. Successful procurement relies on you preparing your documents. However, if you have any further questions or require support with your tender preparation, please get in touch.

This process is known as becoming “bid ready” and also involves the creation of a bid library. implementation plan. There are ways to pre-empt the evidence you will need. Quality checks mean that your bid remains factual and well written. Including plenty of information in this section will help suppliers structure a response that best meets your needs. Don’t ask for unnecessary information, ensure that the response format is clear, and provide details about the evaluation and selection process so they can best tailor their proposal. This means that, internally, you should have certain criteria that you look for in tendering opportunities.

requiring numerous attachments, the use of graphics and pictures and Yet, if you’re like most people faced with the prospect of crafting an RFT, you’re probably feeling a mix of uncertainty and hesitation. Over four weeks, we work with your team to develop and brand your policies, procedures and case studies into a ready-to-go bank of content. Please refer to our privacy policy for more information about how they are used and stored. If you continue to use this site we will assume that you accept this. paid and a better ROI.

Are you new to tendering or not seeing success from your current bids?

Keep the following guidelines in mind when creating your RFT: You should give specific and detailed instructions about how recipients should respond. This is a database of model answers to potential tender questions which both improves quality and saves time when completing the bid.

We understand that pre-empting, compiling and branding these documents can drain resources. These include: When you start the tendering process it is not unusual to have a couple of companies drop out and decline to tender.

Familiarise yourself with the ins and outs of the tender process – because it’s never as easy as it sounds. For example, let’s say you are a construction company who specialises in project management and surveying. There is a danger that the client may use your ideas Here, it will be key to get your experts in front-end development to work on this content and your experts in back-end development to handle the back-end development stuff.


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